Medical Scheduling Software – How it Will Change Your Clinic

If you haven’t been using medical scheduling programs in your office, you are missing a lot of benefits. Digital software systems have brought us into a new, more advanced time, and have completely revolutionized every single thing from bank transactions to how we pay for our groceries. The vast amount of power that PC programs offer are as revolutionary to the human race as the first, most simple calculator was when it was first introduced.

Your medical facility can benefit greatly by updating the record-keeping and simple paper-based agendas to a computerized layout. There are multiple different popular medical scheduling applications, and features vary from one program to the next. Let’s go ahead and take a peek at some of the most commonly found options that almost all of these have in common with each other.

– Easy scheduling of new appointments and new patients. Entering data for masses who have never been to your practice in the past is made easy using a question wizard that asks you about who they might be, their name, their contact information, and of course it will ask you in-depth questions about medical history.

– Automatically see a list of the next available possibilities for appointments. In a matter of minutes, you can give your patient a simple question along the lines of “How would 3:00 on the 20th work for your schedule?”. You can also check for openings at a particular time or date instantly.

– are able to be scheduled at a time, to further increase the sheer ease of use.

– Appointment cancellations and people who fail to show up are very easily entered into the system. Appointment reschedules are a lot simpler, since you will again be automatically presented with a list of available openings.

– Payments, bills, insurance and co-pay percentages can easily be kept track of and updated right away for each individual patient.

Many facilities that were interviewed report enhanced productivity and end-of-day profits. Medical scheduling software allows you to book more patients per day with less work, because it will automatically arranges their appointments to work in the highest number of possible clients seen each week.

Medical Office Scheduling Software

For a doctor or a person managing a medical office, his appointment book and setting up tools are the most critical instruments that hold his practice together.

Whether the doctor is a single practitioner with a less complicated schedule or part of a large practice, medical appointment scheduling software helps in making the organization run smoothly. Medical practice management packages include medical scheduling software.

A good medical scheduling software program should be able to integrate with other software and requirements of the medical practice such as sending alerts for duplicate engagement information and balances. Some software is meant for large practices at many locations while others are meant for small practices. Many schedulers come up with color-coding so that the practitioner can distinguish providers, locations and times at a glance.

Office Tracker’s software has an easy to use arrangement interface and the capability to plan multiple procedures at the same time. It can allow different schedulers to program for the same group of providers. This makes it a likely choice for the medical office.

Medical scheduling software makes use of color-coding that shows exactly when the doctor is at the hospital making his rounds and when he is back at his office. This new medical scheduling software has room to place even the patient’s pictures. Doctors and the medical assistants are able to meet clients with a smile and know their names. This software also ensures that appointments are taken only when the doctor is in his chair. They offer free demo, so that the medical practitioner or organizer can run it before selecting the correct choice.

It is important for a medical practitioner and an organization to make the right choice in selecting the software package. They have to evaluate various software packages, make comparison charts and check prices.

Medical Appointment Scheduling Software – Just What the Doctor Ordered

Scheduling patient appointments is as routine as checking a person’s heart rate. Although a necessary task for all physician offices, it’s also a time-consuming one. This is especially true if the practitioner and staff use an inefficient method for booking their patients, such as a paper appointment book or basic spreadsheet. Add the number of hours it takes to make reminder phone calls, and the total time commitment could be the equivalent of at least one employee devoted entirely to booking appointments. In some instances, it could even be several employees.

As with all occupations and industries, medical professionals can tap into technology to find the cure to their appointment setting woes. That cure comes in the form of medical appointment scheduling software.


At first glance, medical appointment scheduling software may resemble an electronic calendar or a basic software program. However, most are much more complex, and they give practitioners the ability to better manage their patient appointments and reminders through advanced functionality and centralized data storage. Although there are many different varieties of software on the market, most offer standard features such as point-and-click calendar scheduling, reporting and patient reminder capabilities. As the systems will typically store patient contact information, some professionals will tap into this feature for their e-marketing campaigns.


When properly utilized, medical scheduling software can have a positive effect on office operations. In particular, practitioners can expect to find dramatic improvements in these areas:

• Staff Time. Managing separate appointment books, spreadsheets and other documents can be tedious. Medical appointment scheduling software can save staff time by centralizing data and information in one easy-to-access location, thereby streamlining the appointment setting process. Staff will spend less time managing patient appointments and more time on other office tasks.

• Organization. As mentioned in the previous bullet item, most scheduling systems centralize your office data, including patient contact information and notes.

• Appointment Confirmations and Reminders. Some scheduling programs provide automated e-mail and text message features that will send appointment confirmations and reminders to patients, without any additional action from doctor or staff. This can be a tremendous benefit, as it eliminates the need for appointment reminder phone calls to patients.

• Patient Self-Scheduling. Although not used by all medical professionals, Web-based scheduling systems have the functionality to allow patients to schedule and manage their appointments online.


Whether the software is Web-based (accessible online) or local (installed and accessible on individual computers) determines some of the system’s functionality.

Web-based medical appointment scheduling software is Software as a Service (SaaS) program that allows doctors and staff to access the software online as a service on demand. Like most SaaS packages, the provider will usually house the software online on a secure server. They typically do not require any additional installations or downloads. The only requirement is an Internet connection to access your appointment page.

Localized scheduling software tends to be for-sale packages available at stores and online that require installation on each computer where staff will access it. It could also be software purchased and downloaded online, but with no direct access to online databases, functionality and services.


Considering the importance medical appointment scheduling software will be to your office operations, it’s important to examine your specific needs and thoroughly research providers before deciding. Some providers offer free demos of their product, which can give you a great feel of the software and its specific functionality.
Among considerations are:

• Reliability. Make sure the product is proven before incorporating it.

• Ease-of-use for staff. The software should be easy to learn and use. If not, staff may be reluctant to properly utilize its capabilities.

• Accessibility and Installation. What are the requirements for using the software? Does it require any special downloads or hardware? Or is the service Web-based, thereby requiring only an Internet connection?

• Capabilities. These can vary among medical practices, but these certain capabilities should be standard in the software you choose, such as calendar adjustability, whereby an office can set multiple appointments per time slot, block off days and times, set future appointments up to a year out or longer, and determine the status of a scheduled appointment; accurate record keeping; and the ability to generate substantial reports.

• Security. Considering the sensitive nature of patient records and information, it’s vital that the system offers ample security, both internal and external. This is especially true if the scheduling software is Web-based. Good security also includes proper implementation of Health Insurance Portability and Accountability Act (HIPAA) requirements.

• Customer Support. This can be crucial, as medical offices will rely on the software entirely for their appointment scheduling needs. Be sure the provider offers both e-mail and telephone support.

• Service Contracts. Some appointment scheduling software providers offer month-to-month service without any long-term contracts.

Medical appointment scheduling software can give your practice the edge when it comes to booking patients. It’s time to turn in that appointment book and pen for cutting-edge technology!