Hacking through the Medical Scheduling Software Jungle: Helpful Search Tips

It is the reality of the 21st century medical practice that in order to ensure the most effective office management and to provide the best service to patients, a medical office must incorporate medical scheduling software. Medical scheduling software helps to run the modern medical practice. But, to find the right medical scheduling software is like searching for buried treasure.

The market is aware of the great need for the best medical scheduling software. Millions of companies vie for the attention of medical practices and medical service providers. Just take a gander at the big three search engines to see what I mean. Under the search term “medical scheduling software,” MSN returns 163,575 indexed pages; Google returns 1,520,000 indexed pages; and Yahoo returns an astounding 4,320,000. To top it off, many of these indexed pages are themselves indexes, advertising hundreds, maybe even thousands more medical scheduling software packages.

Backed with a well-founded doubt that any medical practice or medical service provider wants to search 160,000; 1 million; or 4 million indexed pages full of medical billing software packages, this article provides helpful treasure map to help you as you are hacking your way through the medical scheduling software jungle to find the medical scheduling software that meets your business needs. Use these helpful tips to sift through the millions of pages indexed under “medical scheduling software.”

Medical Scheduling Software Characteristics

First, let me introduce you to some of the typical benefits most medical scheduling software packages offer:

-Color-coded scheduling

-Reminder notices

-HIPAA compliance

-Multiple viewing options

The purpose of this article is not to point out what medical scheduling software packages have in common, but what sets a package apart from the rest.

Multiple Office Management

Many medical scheduling software packages are very effective in their ability to organize appointments and client information into one manageable screen. Many practices and medical service providers, however, manage multiple offices and multiple locations, necessitating medical scheduling software which enables a practice to track multiple offices at once.

Quick Search

This is the information age. In additions to multiple offices, practices and service providers need to be able to quickly sort through all of the information. Available times and patient information need to be at your fingertips. Medical billing software with quick searching functions enables offices to quickly and effectively manage multiple databases worth of information.


In addition to being an information age where technology increases in its complication, medical scheduling software packages are a breath of fresh air. Most packages are user-friendly, for the most part. To distinguish between them, one must remember how much information needs to be stored and how quickly it needs to be managed. Setting up appointments with a 2- or 3-step process never seemed too complicated until trying to manage so much information so quickly. In finding medical scheduling software with a 1-step process, an office really has found a buried treasure. Entering patient information onto one page is a simple set up which enable speed and efficiency.

While searching the medical scheduling software jungle, use these tips to guide you to where the treasure is found. Speed, efficiency, simplicity, and management are qualities that not only set some medical scheduling software packages apart from others, but medical scheduling software like that will help propel your practice to the front of the pack as well.

Purchasing Electronic Medical Billing Software

Before a medical practice decides to invest in Electronic medical billing software it has to make the decision if it wants to continue to do the billing for the practice in house or do it online. If it is already doing its billing online and wants to make a change then it has to decide which added or new features it wants in its Electronic medical billing software program and does it want to include revenue cycle management within its program.

There are some questions that a medical practice should ask before it invests in any Electronic medical billing software program. One of them is what is the total cost of ownership for the life of the system? And does this include any updates or upgrades as they become available. Cost has to be a component of any medical practice decision to purchase an online system. If a medical practice does not know what it costs them to do their own billing then this cost may come as a big surprise to them. When a medical practice is evaluating these costs it also has to include any start up costs. Most software programs are designed to work with most computer operating systems but if an office has an old outdated computer that may even be dial up then it may have to include in the start up cost the cost of a complete new computer system. This will add to the initial cost for them to buy one of the programs and has to be taken into consideration.

You have to consider that a large part of office management is the paying of office staff salaries. Then add the cost of storing documents and old paperwork. And part of this cost is keeping these pieces of paper secure since they contain private patient data. So in many cases an online system may be a big cost savings for a medical practice. But electronic billing is one of the cornerstones of medical practice management systems. With electronic billing, in theory, there are faster collections, fewer denials and less administrative work involved. The office staff will have to go through a training cycle and big learning curve if they have never used an online billing system before. Older staff employees may not be very happy with the change but if the system is very user friendly then they too will catch on fairly quickly.

If the office does a lot of Medicare claims then it will have to determine if the new program can handle Durable Medical Equipment billing. This is a separate part of the Medicare claims program and has to be invoiced separately. Also any user fees have to be evaluated before any purchase can be completed. If the user fees are high it may not make sense for a small medical practice to buy that particular program. There are plenty of choices out there that are available with lots of options aimed at specific types of practices so choose wisely.

Medical Scheduling Software – How it Will Change Your Clinic

If you haven’t been using medical scheduling programs in your office, you are missing a lot of benefits. Digital software systems have brought us into a new, more advanced time, and have completely revolutionized every single thing from bank transactions to how we pay for our groceries. The vast amount of power that PC programs offer are as revolutionary to the human race as the first, most simple calculator was when it was first introduced.

Your medical facility can benefit greatly by updating the record-keeping and simple paper-based agendas to a computerized layout. There are multiple different popular medical scheduling applications, and features vary from one program to the next. Let’s go ahead and take a peek at some of the most commonly found options that almost all of these have in common with each other.

– Easy scheduling of new appointments and new patients. Entering data for masses who have never been to your practice in the past is made easy using a question wizard that asks you about who they might be, their name, their contact information, and of course it will ask you in-depth questions about medical history.

– Automatically see a list of the next available possibilities for appointments. In a matter of minutes, you can give your patient a simple question along the lines of “How would 3:00 on the 20th work for your schedule?”. You can also check for openings at a particular time or date instantly.

– are able to be scheduled at a time, to further increase the sheer ease of use.

– Appointment cancellations and people who fail to show up are very easily entered into the system. Appointment reschedules are a lot simpler, since you will again be automatically presented with a list of available openings.

– Payments, bills, insurance and co-pay percentages can easily be kept track of and updated right away for each individual patient.

Many facilities that were interviewed report enhanced productivity and end-of-day profits. Medical scheduling software allows you to book more patients per day with less work, because it will automatically arranges their appointments to work in the highest number of possible clients seen each week.